The Challenge

Aspiritech, a rapidly growing nonprofit organization based in Chicago, needed an FP&A solution that could support its unique financial transparency requirements and operational complexity. As a nonprofit that operates like a business, Tara May, CEO of Aspiritech, sought a platform that could provide real-time insights, streamline reporting, and ensure financial clarity for a diverse group of stakeholders:

• High transparency demands: Reporting to a diverse group of stakeholders, including a governing board, donors, and internal teams.

• Manual, time-consuming financial processes: Limited to QuickBooks Online, their financial reporting required significant effort, limiting efficiency and scalability.

• Lack of real-time insights for planning: They needed a way to better forecast and understand business line performance as they grew.

• Scalability concerns: With a growing number of clients, their manual financial processes were becoming unsustainable.

The Solution

After an extensive evaluation of over 20 different FP&A tools, Tara May, CEO of Aspiritech, chose Abacum for its flexibility, ease of use, and ability to support a finance team of one at scale. With seamless integrations to QuickBooks Online, Paylocity, and Salesforce, Abacum provided real-time forecasting and automated data flows, eliminating manual effort. Its advanced reporting and sharing capabilities made it easy to deliver financial insights to internal and external stakeholders, ensuring transparency across the organization.

“We are a nonprofit, but we operate like a business. That presents some unique challenges. We need to be incredibly transparent with our financials, and Abacum makes that possible.”

Tara May, CEO at Aspiritech

Beyond the technology, Tara valued Abacum’s hands-on onboarding team and customer support, which made implementation smooth and effective. Most importantly, Abacum allowed Aspiritech to scale without adding additional headcount, making it a cost-effective and sustainable solution for the nonprofit’s growing needs.

The Impact

By implementing Abacum, Aspiritech transformed its financial operations, improving transparency, efficiency, and strategic decision-making. The impact has been immediate and measurable:

• Transparency at Scale: Abacum provided a single source of truth that met the reporting demands of donors, board members, and internal teams.

• Time Savings & Efficiency: Estimated 30-50 executive hours saved per month by eliminating manual report creation and reducing reliance on multiple platforms.

• Smarter, Data-Driven Decisions: The team can now measure client-level profitability, ARR growth, and financial trends across business lines.

• Stronger Collaboration: Abacum centralized key metrics, fostering alignment between sales, operations, and finance.

• Future-Proofing Growth: Aspiritech can now scale confidently with financial automation, real-time insights, and seamless scenario planning.

The Conclusion

For nonprofit organizations balancing business-level operations with high transparency requirements, Abacum is the ideal solution. By integrating multiple data sources and automating key FP&A processes, Aspiritech has not only improved efficiency but also gained the financial clarity needed to scale with confidence.